• HCS

    Henry County Schools (HCS) is seeking to create a strategic partnership with a qualified software and service firm to provide a Learning Management Solution (LMS) that will be a key element in the District’s digital ecosystem and that integrates with our student information system and legacy teaching, learning, and assessment systems.

     
    Interested parties should respond to the Request for Proposal (RFP) by clicking the link below:

     

    REQUEST FOR PROPOSAL 


    Questions related to this RFP should be sent to the RFP Administrators at techrfp@henry.k12.ga.us.  Responses provided by HCS to any offeror will be posted below. 


     
      

    RFP Questions

    (RFP 93_DIGECOSYS052019)



    Question:  Are you wanting a custom application for this project or something off the shelf?  How and when could I get more information as to the requirements?

    Answer:  To be clear, the district does not intend to purchase and use a LMS platform as-is; rather, the district will create a custom-built system or fully customize an existing product to meet the demands of the Henry County Schools’ end user community of students, parents, and educators (See page 1 of RFP 93_DIGECOSYS052019, Section 1.1).  Details regarding the requirements are outlined in the RFP, which can be found by clicking on the link above.  

     

    Question:  Can you clarify the number of students to be using the platform in phase 1?  In Phase 1 you mention development of resources by unit in targeted areas. Is the plan for cohort schools to be within a particular grade level?  

    Answer:  Phase One may range from as few as 300 to 1,500 teachers in grades K through 12 and up to 10% of our student body population.  These numbers are subject to change based upon implementation requirements and pricing. The main goal of Phase One is developing and providing easy access to instructional materials for teachers.  

     

    Question:  We are requesting the specifications for the below opportunity: Learning Management Systems for Henry County Schools.

    Answer:  All information is outlined in the RFP, which can be found by clicking on the link above.  

     

    Question:  Exhibit F / CONTRACTOR AFFIDAVIT AND AGREEMENT: Do we fill in our e-Verify number in Exhibit F?  Is the EEV/Basic Pilot Program the same registration number as e-Verify?

    Answer:  Yes, the e-Verify number should go on Exhibit F.  The EEV/Basic Pilot Program was the original name for e-Verify, so the number should be the same.

     

    Question:  For sections 2.1 and 2.2, are we expected to provide a response to those sub-topic statements  - or does the written response requirements start with the Word table in Section 2.3?

    Answer:  Section 2.0, Scope of Work details the necessary and required specifications for the RFP.  Written responses are expected beginning at Section 2.3. Please note that responses must follow the table of contents and sequence listed in the RFP.  In addition, the RFP must include each appendix document. Refer to Section 6.0 - Submission and Evaluation for more details.

     

    Question:  As far as analytics for parent users is concerned, are there any specific data points that Henry County would like to capture?

    Answer:  Parents should be able to conveniently access the data, such as:

    Grades and attendance

    Summative Assessments (Milestones, EOCs, EOGs, SAT, ACT, etc.)

    Reading Levels

    Progress Monitoring

    Performance Levels

    Progress on Assignments Trends (Completions, In-progress, Missing)

    Proficiency and Completion Rates

    Time on Task

    Content Usage

    User Feedback

    Historical Trend Data for Grades and Attendance

    Push Notifications

    Teacher Comments

    School Information

     

    Refer to Section 2.4.4 Reporting Requirements for more details.

     

    Question:  2.1 Key Solution Services 2.17. Transfer and facilitate input of all courses and content from the Blackboard Learn Platform. Regarding the transfer of courses/ content from the Blackboard Learn Platform into the new LMS, can the District confirm that the content will be made available in IMS Global-compatible format?

    Answer:  Yes, the content can be exported in Common Cartridge format.

     

    Question:  2.0.1   Development of a long‐term resource and implementation plan covering a multi‐phase approach; a) initial year configuration and implementation, b) pilot of a cohort representing a smaller subset of HCS Schools, c) conversion of selected virtual courses into the new LMS and development of resources by unit in targeted areas, and d) wider go‐live launch across HCS.  Your rollout plan calls for a subset of schools to be utilizing the platform in Year 2 ahead of the full district rollout. Can provide an estimate for the number of pilot cohort students that you expect to utilize the platform for the Year 2 (2020-2021) school year? Can you also confirm that full district access will occur for the beginning of Year 3 (2021-2022 school year)?

    Answer:  This will depend on the speed of configuration and implementation.  We referred to the school subset pilot as bullet point "b" rather than year two intentionally.  If we can configure the teacher resource experience quickly enough at a particular grade level for a specific content area, we may entertain the opportunity to engage with a subset of teachers and students to pilot.  If would be helpful to know what licensing would look like if we accelerated that.


    Question:  RFP Section 2.1.1 on page 2 states "Install a LMS capable of supporting over 50,000 users plus parent and community users. The Application should support both a Core Blended Classroom Application." Should this read "both a Core and a Blended Classroom Application?"

    Answer:  Yes, this was a typographical error.  The sentence should read, “both a core and a blended classroom application.”

     

    Question:  RFP Section 9.0 Temporary Access to Digital Content System on page 32 asks for access to a demo account for approximately 20 (or more) HCS users. How many of user-role accounts for Teachers, Students, Parents, and Admins will the District need for its evaluation?

    Answer:  For the purposes of demonstration and testing, we will need at least 20 or more demo accounts for district and teacher leaders.  In addition, for every one demo teacher account, we will need approximately 30 accounts for both student and parent groups.

     

    Question:  Does HCS want narrative descriptions in the Sections 2.1 Key Solution Services and 2.2 Preferred Standards?

    Answer:  Section 2.0, Scope of Work details the necessary and required specifications for the RFP.  Written responses are expected beginning at Section 2.3. Please note that responses must follow the table of contents and sequence listed in the RFP.  In addition, the RFP must include each appendix document. Refer to Section 6.0 - Submission and Evaluation for more details.

     

    Question:  Does HCS want the tables or table format used for requirements also used for input of all answers in sections 2-3-1 through 2.4.7, regardless of description required or answer length?

    Answer:  The response does not have to be in a table format; however, it must be clearly labeled and follow the number sequence listed in these sections.  Please note that all responses must follow the table of contents and sequence listed in the RFP. In addition, the RFP must include each appendix document.  Refer to Section 6.0 - Submission and Evaluation for more details.

     

    Question:  In Sections: 2.3.1. g. In this Minimum Requirement - “Is the proposed solution compliant with SCORM and other interoperability technical standards? Please cover SCORM compliance around mobile devices.” Are there specific interoperability technical standards not already specifically mentioned in the rfp?

    Answer:  SCORM Certified products are those products that have been tested by independent ADL Certification Testing Centers to meet the requirements as described by the corresponding version of the SCORM® Conformance requirements document and verified by the Conformance Test Suite. The most current version is SCORM 2014, 4th Edition.

    Specify whether your product is SCORM®-certified, a SCORM® adopter, or SCORM® conformant. In doing so, provide specific details about your products SCORM compliance around mobile devices.  

     

    Question:  2.3.1. j. 8. What does HCS mean by “adaptive release and hide based on date, time, role, academic progress”

    Answer:  HCS defines adaptive release as the ability for a teacher and/or content leader to control access to content and activities within a course at the assignment, module, page and file levels, with a process to set rules that control the the visibility of content based upon completion of activities/assessments prior to advancing to the next module and/or attainment of a certain grade on a specific assignment.  

     

    Question:  2-4-1. a. Can you share the HCS SSO and Rostering Requirements referred to in this section?

    Answer:  HCS utilizes One-Roster for data file sharing, and the District’s primary connection method to 3rd party vendors for user authentication (single sign-on) is provided by cloud-based Microsoft Azure Active Directory. Other alternatives to address SSO and rostering must be reviewed and approved by the HCS technology team in concert with the provider.

     

    Question:   2-4-3. k. 3. How does HCS define and expect to use “Content oriented simulations”

    Answer:  These would be defined as instructional simulations for learners.  These are typically in the areas of science and mathematics. We would use these in both whole group instruction and in student in course learning experiences.  

     

    Question:  2.4.5. p. & q. Does the District currently have a standalone or integrated Standards Based Gradebook in use?       

    Answer:  HCS currently uses the Infinite Campus gradebook.

     

    Question:  Will Henry County consider making multiple awards as a result of this RFP i.e. “Other” services needed in support of the Districts LMS and HCS Digital Ecosystem including program management, project management, quality assurance, IT architect, training, integration, and addressing the district project staffing requirements?

    Answer:  Multi-award considerations will be based upon what is deemed most advantageous and best value for the district.  Thus, HCS may consider multiple awards to ensure the quality, fidelity, and efficiency of the implementation.